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NotionMicrosoft 365 vs Notion — Which One Wins?
A detailed, side-by-side comparison of Microsoft 365 and Notion to help you pick the right tool for your workflow.
TLDR
Quick Verdict
Microsoft 365 takes the lead with a 4.5 rating and is best for enterprises and teams needing desktop office apps. Notion (4.4) is the better pick if you need teams wanting one tool for everything.
Side-by-Side Comparison
| Criteria | Microsoft 365 | Notion |
|---|---|---|
| Rating | ★★★★★ 4.5(520) | ★★★★ 4.4(49) |
| Pricing Model | subscription | freemium |
| Starter Price | $6/user/mo (Business Basic) | $10/user/mo |
| Free Tier | Yes | No |
| Platforms | Web, Windows, Mac, iOS, Android | Web, Mac, Windows, iOS, Android |
| Learning Curve | Easy | moderate |
| API Available | Yes | Yes |
| Best For | Enterprises and teams needing desktop Office apps | Teams wanting one tool for everything |
| Verdict | Enterprise Standard | recommended |
Feature Checklist
| Feature | Microsoft 365 | Notion |
|---|---|---|
| Office Apps | — | |
| Teams | — | |
| OneDrive | — | |
| Outlook | — | |
| Copilot AI | — | |
| Blocks | — | |
| Databases | — | |
| Wiki | — | |
| Templates | — | |
| API | — | |
| AI | — |
Microsoft 365
Pros
- ✓Desktop apps are still best-in-class
- ✓Excel has no real competitor
- ✓Copilot AI is powerful
Cons
- ✕More expensive than Google Workspace
- ✕Can feel bloated
- ✕Teams UX divides opinion
Notion
Pros
- ✓Versatile
- ✓Templates
- ✓API
- ✓Cross-platform
Cons
- ✕Slow large workspaces
- ✕No structure
- ✕Per-user pricing
The Bottom Line
Both Microsoft 365 and Notion are solid tools in the Cloud Storage & Collaboration space. Microsoft 365 edges ahead with a stronger overall rating (4.5 vs 4.4) and is the better choice for enterprises and teams needing desktop office apps. However, if you prioritize teams wanting one tool for everything, Notion is worth serious consideration. We recommend trying the free tier or trial of each before committing.
Frequently Asked Questions
Is Microsoft 365 better than Notion?▼
Microsoft 365 scores higher overall with a 4.5 rating vs 4.4. However, the best choice depends on your specific needs. Microsoft 365 is best for Enterprises and teams needing desktop Office apps, while Notion is best for Teams wanting one tool for everything.
Can I switch from Microsoft 365 to Notion?▼
Yes, most users can migrate between the two. Notion offers trial options to help you evaluate the switch.
Which is more affordable, Microsoft 365 or Notion?▼
Microsoft 365 starts at $6/user/mo (Business Basic), while Notion starts at $10/user/mo. Microsoft 365 offers a free tier.