Best Smartsheet Alternatives in 2026

Smartsheet is great for operations and pmo teams who think in spreadsheets but need project management features., but it is not the only option. Here are the top alternatives ranked by rating, features, and value.

Why People Leave Smartsheet

✕Spreadsheet paradigm limits visual project management options
✕No free tier — trial is the only way to evaluate
✕Business plan at $32/user/mo is expensive

Top 10 Alternatives to Smartsheet

Things 3

situational

The most beautiful task manager ever made. Apple-only, one-time purchase, pure GTD.

★ 4.7 (287 reviews)Pricing: paidFrom $9.99 (iPhone), $19.99 (iPad)

Most beautifully designed task manager availableOne-time purchase — no subscription feesGTD-inspired workflow is intuitive and effective

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Linear

recommended

Issue tracking for software teams who care about speed and design quality.

★ 4.7 (234 reviews)Pricing: freemiumFrom $8/user/mo (Standard)Free tier

Fastest project management UI — every action feels instantBeautiful, minimal design that engineers loveGit integration auto-links issues to PRs and commits

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Notion

recommended

All-in-one workspace for notes, docs, wikis, projects, and databases. Infinitely flexible.

★ 4.5 (467 reviews)Pricing: freemiumFrom $10/mo (Plus)Free tier

Replaces 5-10 separate tools with one flexible workspaceDatabase system with multiple views is incredibly powerfulGenerous free tier for individuals

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Todoist

recommended

The best personal task manager. Clean, fast, with natural language input that actually works.

★ 4.5 (389 reviews)Pricing: freemiumFrom $5/mo (Pro)Free tier

Natural language input is the fastest way to capture tasksBeautiful, consistent design across every platformPro at $5/mo is exceptional value

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Airtable

recommended

Spreadsheet-database hybrid that powers custom workflows without code.

★ 4.4 (345 reviews)Pricing: freemiumFrom $20/seat/mo (Team)Free tier

Most flexible no-code database with relational capabilitiesMultiple views transform the same data for different use casesInterface Designer creates custom apps without code

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TickTick

recommended

Task manager with built-in calendar, habit tracking, Pomodoro timer, and Eisenhower matrix.

★ 4.4 (198 reviews)Pricing: freemiumFrom $35.99/year (~$3/mo, Premium)Free tier

More features than Todoist at a lower price pointBuilt-in calendar, habit tracker, and Pomodoro timerEisenhower matrix provides unique prioritization view

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Monday.com

recommended

Colorful, visual work OS that non-technical teams actually enjoy using.

★ 4.4 (345 reviews)Pricing: freemiumFrom $12/seat/mo (Standard, min 3 seats)Free tier

Most visually appealing and approachable PM interfaceMultiple products (CRM, Dev, Marketing) on one platformAutomation builder is intuitive and powerful

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Asana

recommended

Enterprise project management that scales from small teams to Fortune 500.

★ 4.3 (389 reviews)Pricing: freemiumFrom $13.49/user/mo (Premium)Free tier

Excellent balance of power and usability for mid-size teamsWorkflow automation eliminates repetitive task managementPortfolio and Goals features connect work to strategy

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Shortcut

recommended

Project management for software teams that find Jira too complex and Trello too simple.

★ 4.3 (112 reviews)Pricing: freemiumFrom $8.50/user/mo (Standard)Free tier

Perfect balance between simplicity and structureExcellent API and Git integration for developer workflowsGenerous free tier with full features for 10 users

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#10

Trello

recommended

The original kanban board. Simple, visual, and still great for straightforward projects.

★ 4.3 (456 reviews)Pricing: freemiumFrom $6/user/mo (Standard)Free tier

Simplest project management tool — zero learning curveButler automation is surprisingly powerful for a "simple" toolGenerous free tier for individuals and small teams

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Smartsheet vs Top 3 Alternatives

Criteria	Smartsheet	Things 3	Linear	Notion
Rating	★ 4.1	★ 4.7	★ 4.7	★ 4.5
Pricing	paid	paid	freemium	freemium
Starter Price	$9/user/mo (Pro)	$9.99 (iPhone), $19.99 (iPad)	$8/user/mo (Standard)	$10/mo (Plus)
Free Tier	Yes	No	Yes	Yes
Learning Curve	medium	easy	easy	medium
Features	6 features	6 features	6 features	7 features

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